Receptionist

We are looking for a receptionist to ensure scheduling, training, meetings, and keeping the office in order.  This candidate should have a pleasing personality and customer service attitude to manage our front offices.  Please check out our other requirements.

Receptionist responsibilities

• Welcoming visitors and solving their problems
• Managing security and telecommunications systems
• Handling queries and complaints via phone, email and general correspondence
• Taking messages and ensuring they are passed to the appropriate staff member in time
• Managing meeting room availability
• Receiving, sorting, distributing and dispatching daily mail
• Preparing vouchers
• Handling transcription, printing, photocopying and faxing
• Recording and maintaining office expenses
• Handling travel arrangements
• Coordinating internal and external events
• Managing office inventory such as stationery, equipment and furniture
• Overseeing office services like cleaners and maintenance service providers
• Maintaining safety and hygiene standards of the reception area

Receptionist skills and qualifications

• High school diploma or GED
• Associate or bachelor’s degree in communications or business
• Prior experience with Microsoft Office and typing
• Excellent communication and interpersonal skills
• Organized and resourceful
• Customer-focused
• Active listener
• Adept at prioritizing, scheduling and multitasking
• Ability to handle office equipment (e.g., the telephone system, printer and fax machine)
• Fast and eager learner